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EASTON AREA
SCHOOL DISTRICT
No. 612
SECTION:
FINANCES
TITLE:
PURCHASES NOT BUDGETED
ADOPTED:
September 21, 2006
REVISED:
612. PURCHASES NOT BUDGETED
1.
Purpose
The laws of the state and the interests of the community require fiscal responsibility
by the Board in the operation of the school district. Appropriate fiscal controls shall
be adopted to ensure that public funds are not disbursed in amounts in excess of the
appropriations provided to the district.
2.
Authority
SC 609, 666, 687
When funds are not available for a proposed appropriation, a legal transfer from one
class of expenditure to another may be made by the Board in the last nine (9) months
of the fiscal year if it is apparent that the necessary surplus funds do exist in another
appropriation, the procedures specified in the School Code are followed, and it can
be demonstrated that the proposed expenditure would be educationally warranted in
the current fiscal year.
3.
Guidelines
In the event of emergency, which exists whenever the time required for the Board to
act in accordance with regular procedures would endanger life or property or
threaten continuance of existing school classes, a purchase may be authorized by the
Superintendent or designee.
When budgeted funds are allocated on a building basis, the total amount budgeted
may not be exceeded without prior approval.
Any expenditures in excess of appropriation made in conformance with this policy
shall be reported to the Board at the next meeting with a recommendation of funds to
be transferred to cover said purchase.
Board Contract Approvals
SC 427, 433, 508
Except as specified in this policy, all contracts where the amount involved exceeds
$100 shall require approval of the Board, evidenced by the affirmative vote of a
majority of all members of the Board, and all such contracts shall be signed by the
Board President and Board Secretary, as required by law.
612. PURCHASES NOT BUDGETED - Pg. 2
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Pol. 611
The Board shall delegate to the Superintendent or designee the authority to
approve/negotiate and sign, on behalf of the Board, contracts representing an
immediate need and all contracts that do not require written quotations or bids,
provided that all such executed contracts shall be placed on the next available Board
agenda for ratification by the Board. A summary list of contracts dealt with by the
Superintendent or designee will be provided to the Board no later than the nearest
scheduled meeting following the Superintendent's or designee's actions.
Pol. 610
Should quotations or bids be required, the Superintendent or designee, along with
the Board solicitor, will review the contract and place it on the next available Board
agenda for approval by the Board.
School Code
609, 666, 687
Board Policy
611