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EASTON AREA
SCHOOL DISTRICT
No. 611
SECTION:
FINANCES
TITLE:
PURCHASES BUDGETED
ADOPTED:
September 21, 2006
REVISED:
611. PURCHASES BUDGETED
1.
Authority
SC 751, 807.1
It is the policy of the Board that when funds are available all purchases contemplated
within the current budget and not subject to bid shall be made in a manner that
ensures the best interests of the district.
2.
Delegation of
Responsibility
All purchases that are within budgetary limits may be made upon authorization of
the Superintendent or designee.
SC 609, 751,
807.1
All purchase order requests must be referred to the Purchasing Agent, who shall
check whether the proposed purchase is subject to bid, whether sufficient funds exist
in the budget, and whether the material might be available elsewhere in the district.
3.
Guidelines
In the interests of economy, fairness and efficiency in its business dealings, the
Board requires that:
1.
Items commonly used in the various schools and buildings be standardized
whenever possible.
2.
Opportunity to do business with the district shall be provided to as many
responsible suppliers as possible. Lists of potential suppliers for various types of
supplies, equipment and services will be developed and maintained.
3.
No purchase request will be honored unless made on a district requisition form
that has the necessary approval.
Upon placement of a purchase order, the Superintendent or designee shall encumber
the expenditure against a specific budget line item to guard against creation of
liabilities in excess of appropriations.
The Board recognizes its position as a major purchaser in the community. While it is
the Board's intent to purchase quality materials and supplies at the lowest possible
cost through open competition, if all other considerations are equal the Board prefers
to purchase within the district from established local merchants.
611. PURCHASES BUDGETED - Pg. 2
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Board Contract Approvals
SC 427, 433, 508
Except as specified in this policy, all contracts where the amount involved exceeds
$100 shall require approval of the Board, evidenced by the affirmative vote of a
majority of all members of the Board, and all such contracts shall be signed by the
Board President and Board Secretary, as required by law.
Pol. 612
The Board shall delegate to the Superintendent or designee the authority to
approve/negotiate and sign, on behalf of the Board, contracts representing an
immediate need and all contracts that do not require written quotations or bids,
provided that all such executed contracts shall be placed on the next available Board
agenda for ratification by the Board. A summary list of contracts dealt with by the
Superintendent or designee will be provided to the Board no later than the nearest
scheduled meeting following the Superintendent's or designee's actions.
Pol. 610
Should quotations or bids be required, the Superintendent or designee, along with
the Board solicitor, will review the contract and place it on the next available Board
agenda for approval by the Board.