 |
 |
 |
 |
|
Page 1 of 2
EASTON AREA
SCHOOL DISTRICT
No. 531
SECTION:
CLASSIFIED EMPLOYEES
TITLE:
JOB RELATED EXPENSES
ADOPTED:
July 20, 2006
REVISED:
531. JOB RELATED EXPENSES
1.
Authority
Payment of the actual and necessary expenses, including traveling expenses, that any
district employee incurs in the course of performing services for the district shall be
made in accordance with Board policy.
2.
Delegation of
Responsibility
The validity of payments for job related expenses shall be determined by the
Superintendent.
3.
Guidelines
Use Of Automobiles
School district personnel using their personal vehicles in the course of their
employment shall be paid an allowance equal to the annually set federal
government-stated reimbursement per mile.
Employees will be reimbursed upon submission of a properly completed approved
mileage sheet.
Reimbursement will be made once a month on all claims in excess of $15.00.
Requests for reimbursement for less than $15.00 should be held until an
accumulation of subsequent requests for reimbursement total $15.00 or more.
Requests for payment will not be accepted if more than thirty (30) days in arrears.
The only exception to this requirement would be that the individual should not file
for reimbursement until at least a $15.00 minimum is requested. All final requests
for reimbursements, approved and due, will be paid in June of each year regardless
of the amount in order to close the fiscal year.
The June request should be submitted no later than five (5) business days after June
30th. Requests for mileage reimbursement received after that date for the prior school
year will not be honored.
531. JOB RELATED EXPENSES - Pg. 2
Page 2 of 2
Attendance At Programs
SC 517
Actual and necessary expenses incident to attendance at functions outside the district
shall be reimbursed to the employee if approval has been obtained in advance from
the Board.
Attendance at district approved events outside the district shall be without loss of
regular pay, unless otherwise stipulated prior to attendance.
The Superintendent or designee shall prepare procedures for reimbursement of travel
expenses which shall include:
1.
Under normal conditions, employees traveling on official business shall provide
themselves with sufficient funds for ordinary expenses.
2.
Travel shall be by the most direct and economical route.
3.
In all instances of reimbursement, full itemization of expenditures shall be
required, with receipts attached.
School Code
517